RFP - Disaster Debris Monitoring Services #13793

Notice is hereby given that the City of Ocean Springs is soliciting responses for DISASTER DEBRIS MONITORING SERVICES. Interested and qualified respondents may submit Request for Proposal (RFP) Packages, according to the requirements described herein, to the City of Ocean Springs, P.O. Box 1800, Ocean Springs, 39566. All RFP Packages are due by or
before 1:30 p.m. (CST) on August 2, 2023. All RFP Packages will be publicly opened and read aloud at 2:30 p.m. (CST) on August 2, 2023, in the Board of Aldermen Board Room in the Ocean Springs City Hall at 1018 Porter Avenue, Ocean Springs, MS 39564.

Information is sought for disaster-related Disaster Debris Monitoring Services of every kind and nature from public right of ways within the city limits, city property, beaches, and waterways. Right of Entry (ROE) may or may not be part of the projects. However, if the City, State, or FEMA authorizes the ROE, it may become part of specific projects.

Any and all questions or requests for information relating to this Request for Proposal shall be submitted in writing clearly labeled DISASTER DEBRIS MONITORING SERVICES by or before 12 p.m. (CT) on July 19, 2023.

Contact Information:
Patty Gaston, City Clerk
P.O. Box 1800
Ocean Springs, MS 39564

Email: pgaston@oceansprings-ms.gov
CC: sharris@oceansprings-ms.gov
Phone: (228) 230-1963

Interested firms may not contact any official or staff member of the City of Ocean Springs, except the above-referenced individual with regard to this RFP. All inquiries will be routed to the appropriate staff member for response.

RFP package, documents can be viewed or downloaded from www.oceanspringsbids.com. RFP Respondents have the option of submitting RFP Packages in a SEALED envelope/container and/or ELECTRONICALLY through www.oceanspringsbids.com.

Submitted RFP Packages MUST be in a SEALED envelope/container and clearly marked on the exterior of the package: DISASTER DEBRIS MONITORING SERVICES. Each package submitted must have the respondent’s name and mailing address marked plainly on the outside of the envelope/container. Each package shall consist of one (1) color original paper submittal and four (4) copies, one (1) USB flash drive containing one (1) Color PDF of the original documents of the RFP Package which shall include all required documents and any supplemental information. The RFP document format should be letter size, should have page numbers on the bottom of each page, font should be Times New Roman style, and font size should be 12 (twelve).

Submit electronic RFP Packages with the same format, information, forms, and requirements as for Sealed RFP Packages. When submitting electronically, the RFP Package must have a cover page with: DISASTER DEBRIS MONITORING SERVICES, the respondent’s name, and the respondent’s mailing address. When RFP Packages are submitted electronically, respondents must ensure that their electronic submission can be accessed and viewed by the City immediately upon opening. Any encrypted files, password-protected files, or incompatible files will be considered incomplete or blank and therefore unacceptable. Electronic RFP Packages must be secured with a blue ink signature or an electronic signature. For any questions relating to the electronic submittal, please call Plan House Printing at 662-687-1209.

The successful bidder must comply with all federal, state, and local requirements. The City of Ocean Springs reserves the right to reject all bids and to waive any informality. Bids may be held by the City of Ocean Springs for the purpose of review for a period not to exceed Ninety (90) days from the date of the bid opening.

Patty Gaston, City Clerk
City of Ocean Springs, Mississippi

Mail or Ship RFP Packages to:
City of Ocean Springs
Attn: Patty Gaston, City Clerk
RE: Debris Monitoring Services RFP
P.O. Box 1800
Ocean Springs, MS 39566

OR
Hand Deliver RFP Packages to:
City of Ocean Springs City Hall
Attn: Patty Gaston, City Clerk
RE: Debris Monitoring Services RFP
1018 Porter Avenue -Tax Dept
Ocean Springs, MS 39564

ELECTRONICALLY: www.oceanspringsbids.com

Publish:
July 07, 2023
July 14, 2023

Bid Open: Wednesday, August 2, 2023